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Figure 12-16:The Personal tab of Windows Messenger s Options dialog boxTo Autostart or Not to AutostartAfter choosing Tools.Options to get to Windows Messenger s Options dialogbox, click the Preferences tab to see the options shown in Figure 12-17. Yourgeneral options are: .Run Windows Messenger when Windows starts:If selected, thisensures that the Windows Messenger icon appears in the NotificationArea when you first start your computer. If you disable this option, Windows Messenger won t start automatically and won t appear inthe Notification Area. You ll need to click Start and choose AllPrograms.Windows Messenger when you want to run the program. .Allow Windows Messenger to run in the background:Generally, you want to choose this option to allow Windows Messenger to runas a background process, using minimal resources while idle butready for action at a moment s notice. .Show me as Awaywhen inactive for xminutes:Select this option ifyou want Windows Messenger to automatically change your status toAwayafter a period of inactivity. If you choose this option, you canthen specify how long a period of inactivity is required to changeyour status to Away. .Allows Windows Messenger to receive ink:If selected, this optionallows people with Web-enabled mobile devices to send you hand- written messages, often referred to as ink.
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Deleting GroupsTo delete a group, first remove all contacts from the group. To remove a con- tact, right-click its icon within the group. Then move the contact to a differentgroup, or delete it from the current group. After the group is empty, right-clickits name and choose Delete Group. Deleting a ContactTo delete a contact from all groups, first open your All Contacts group. Withinthe All Contacts list, right-click the contact you wish to delete. (Or click thegroup name and press the Delete key.) You ll see a dialog box asking if you resure you want to complete the deletion. If you choose Yes, you ll permanentlydelete the contact from all groups. If that isn t your intention, choose No. Configuring Windows MessengerLike most programs, Windows Messenger has an Options dialog box that youcan use to control how the program behaves. You get to that Options dialogbox the same way you do in many other programs by choosing Tools. Options from Windows Messenger s menu bar. In the sections that follow, we lllook at how you can use those options to control how Windows Messengerstarts, your degree of privacy, and more. Choosing Your Display Name and FontEven though you add contacts to Windows Messenger via your contacts e-mailaddresses, your contacts names usually appear in your list of contacts. Eachuser gets to choose a Display Name. When you choose Tools.Options fromInternet Explorer s menu bar, the first choice you come to (on the Personaltab) is your Display Name, as shown in Figure 12-16. The My Message Text options on the Personal tab let you choose a generalfont for all your instant messages. To ensure that emoticons are visible in yourmessages, choose the Show graphics . . . checkbox. The last option lets youchoose whether or not you want to participate in Microsoft s quality controland improvement program. Click More Information if you want to learn whatthat s about.
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Figure 12-15:Contacts displayed and sorted into groupsIf you copy a contact to a group, but later change your mind, there are a cou- ple of ways to deal with the problem. First, make sure you can see all membersof the group in which the contact is currently stored. Then right-click the con- tact s icon within the group. Since you re not in the All Contacts list, you ll seea couple of other options that aren t availing in that list: .Move Contact To:To move the contact from the current group toanother, click this option, and click the group to which you want tomove the contact. .Remove Contact from Group:To remove the contact from the cur- rent group, click this option. The contact will remain in All Contactsand in any other groups to which the contact is a member. Creating GroupsYou re not limited to the few sample groups that first appear in WindowsMessenger. You can create whatever groups you wish. To create a new group, click Add a Groupunder I want to…, or choose Tools.Manage Groups.Adda Group from Windows Messenger s menu bar. A group named New Groupappears, with its name selected. Type a new name, and press Enter. If you make a mistake, right-click the group name and choose Rename Group. Edit the name, or type a new name. Then press Enter. Once you ve created a group, you can use the Copy Contact Toand MoveContact Tooptions described previously to add contacts to your new group.
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erase. (To undo the deletion, choose Edit.Undelete from the menusor press Ctrl+Z.) .To delete individual letters that you typed using the Text tool, clickthe Text tool in the Drawing tools. On the Whiteboard, select the let- ters that you want to erase, and press the Delete (Del) key. Saving a WhiteboardTo save a Whiteboard, choose File.Save from the Whiteboard s menu bar. Navigate to the folder in which you want to place the board (My Documentswill do just fine), type a file name, and click OK. To reopen that Whiteboard ina future Whiteboard session, choose File.Open from the Whiteboard s menubar. Navigate to the folder in which you saved the Whiteboard and double-clickits icon. Closing a Whiteboard SessionTo close a Whiteboard session, just close the Whiteboard s program windowby clicking its Close button or by choosing File.Exit from the Whiteboard smenu bar. If you haven t already saved the Whiteboard, you ll be given one lastchance to do so. The Sharing Session dialog box will remain open. To fully endthe Whiteboard session, click its Close button. Managing Your ContactsWindows Messenger s main window shows all the contacts you ve addedthrough the Add a Contact option. There are two ways to view those contacts: You can group them simply as either Online or Offline, as in the example shownin Figure 12-2, or you can choose Tools.Sort Contacts By.Groups to seecontacts organized into groups such as Coworkers, Family, Friends, or anyother group name you wish, as in the example shown in Figure 12-15. You canstill easily tell which contacts are online and offline by the colors of their iconsand the statuses to the right of their names. Grouping ContactsWhen viewing contacts by groups, you can click any group name to show, orhide, the contacts within that group. Initially, all your contacts will be in the AllContacts group at the bottom of the list. To group your contacts, follow thesesteps: In the All Contacts list, right-click the contact you want to group and chooseCopy Contact To and the name of the group to which you want to add the con- tact. The contact is copied to that group. The All Contacts list always contains all your contacts. There s no way a contact out of the All Contacts list and into a group.
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Select Window: To paste a snapshot of an entire program win- dow into the Whiteboard, size and position that window on yourdesktop so it will fit. Then click the Select Window button. Themouse pointer changes to crosshairs in a rectangle. To take asnapshot, click the title bar of the subject window. .Line widths:Available after clicking any tool that draws lines. Clickany line width to select it. .Colors:The large square at left shows the currently selected color. Click any color square to the right to draw in that color. .Pages:Use these buttons to scroll through multiple-page Whiteboards. Click the rightmost button to create a new Whiteboard page. Pasting into the WhiteboardYou can use the Select Area tools described previously to paste a copy of any- thing currently visible on your screen into the Whiteboard. For example, ifyour My Pictures folder is showing pictures in Filmstrip or Thumbnails view, you can use the Select Area tool in the Whiteboard to drag a frame around animage to paste it into the Whiteboard. To copy a picture that s in some open document, like a Web page, you canright-click the picture and choose Copy. Then choose Edit.Paste from theWhiteboard s menu bar. To copy a snapshot of text from some document tothe clipboard, first select that text in its current program window by draggingthe mouse pointer through the text. Then press Ctrl+C or right-click theselected text and choose Copy. Then choose Edit.Paste from theWhiteboard s menu bar. To move or change a pasted picture or chunk of text, first click the Selector toolin the Drawing tools area. Then drag the item to some new location on theWhiteboard, or right-click the picture to see your other options. Note that the text will be a snapshot of the original text, treated as a unit. You can t editthe pasted text, because it will be treated as a single unit like a picture in the Whiteboard. Erasing from the WhiteboardYou can erase material from the Whiteboard in a few ways: .To erase the entire Whiteboard at once, choose Edit.Clear Pagefrom the Whiteboard menu bar or press Ctrl+Delete. Then chooseYes when asked for confirmation. .To delete an object from the Whiteboard (such as a chunk of text orpicture), click the Selector tool in the Drawing tools. Then right-clickthe item you want to delete and choose Delete. .To erase a drawn object or block of text, click the Eraser tool in theDrawing tools. Then drag a rectangle around the items you want toChapter
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start the line, and drag the mouse pointer in the direction youwant to extend the line. Release the mouse button when the lineis the desired length and angle. Unfilled Rectangle:To draw an empty rectangle, click this tool, click a line width, and click a color for the line. Drag out yourrectangle on the Whiteboard. Filled Rectangle:Same technique as previously, but no need toselect a line width, because the rectangle you draw will be asolid shape. Unfilled Ellipse:To draw an empty circle or ellipse, click thistool, click a line width, and click a color for the line. Then dragout your ellipse on the Whiteboard. Filled Ellipse:Same technique as previously, but no need to selecta line width, because the ellipse you draw will be a solid shape. Zoom:To zoom in on the Whiteboard, click this tool. Click itagain to zoom out. Remote Pointer On: Kind of the same idea as a laser pointer ona real whiteboard. All viewers should click this button to makethe remote pointer visible. Then anyone can drag the pointer tocall attention to any item. Click the same button again to turnthe Remote Pointer off. Lock Contents:To prevent other people in the Conversation win- dow from messing with your beautiful artwork, click this button. The drawing tools on all their Whiteboards will be disabled(dimmed), so they can t change the drawing. Click this button asecond time to unlock the Whiteboard. Unsynchronize:Any conversation member can use the Pagesbuttons to insert new pages and scroll through existing pages. Normally, if one member scrolls to a new page, everyone sWhiteboard scrolls to the same page. Click the Unsynchronizebutton to prevent that so you can create and scroll throughpages independently. Click this button a second time to get backin synch with other conversation members. Select Area:To paste a snapshot of some portion of your screeninto the Whiteboard, click this button. The mouse pointer turnsto crosshairs, and the Whiteboard temporarily disappears. Draga rectangle around the portion of the screen that you want tocopy to the Whiteboard. When you release the mouse button, the Whiteboard will reappear, containing a snapshot of the areayou lassoed. To move a pasted snapshot, click the Selector tool in theDrawing tools area, and drag the item to its new location. To change or delete one, click the Selector tool in theDrawing tools, and click the item to select it. Then right-clickthe item to see your options for changing or deleting it.
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Figure 12-14:Playing around on the Whiteboard .Drawing tools:Point to any tool to see its name. Click any tool to useit. Going from left to right, top to bottom, the tools are: Selector:The normal mouse pointer. Use it to move (drag) itemson the Whiteboard or to change/delete an item by right-clicking it. Eraser:Click this tool; then drag a rectangle around anythingyou want to erase in the Whiteboard. (Careful, there is no undoin Whiteboard!) Text:To type text on the Whiteboard, click this tool; then clickthe Font Options button that appears in the program window. Choose a font, style, size, and color; then click OK. On theWhiteboard, click where you want to place the text, and typeyour text. When you re done, click the Selector tool in theDrawing tools to get back to a normal cursor. To change ordelete a chunk of text, use the normal Selector tool to right-clickthe text. Then choose an option from the shortcut menu thatappears. Highlighter:To highlight something on the Whiteboard, clickthis tool, click a line width, and click a color. Then drag themouse pointer through whatever you want to highlight. Pen:To draw freehand, click this tool, click a line width, andclick a color. To draw, drag the mouse pointer around on theWhiteboard. Line:To draw a straight line, click this tool, click a line width, and click a color. In the Whiteboard, point to where you want toDrawing toolsLine WidthsColorsPagesChapter
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While you re in an Application Sharing session, things will really slow downif you both try to work the mouse pointer at the same time. If you can resistthe temptation to touch the mouse while the other person has control program, you ll save time. To stop sharing a document or program, click its name in the Share Programslist; then click the Unshare button. If you re sharing several programs, click theUnshare All button to stop sharing all of them. To close the Sharing dialog box, click its Close button. (To reopen it, click the App Sharing button in theSharing Session dialog box.) To terminate the Application Sharing session alto- gether, either member of the conversation window can click the Close buttonin the Sharing Session dialog box. Remember that any changes made to the document during your sharingsession will be saved only on your computer and only if you save the document. Using the WhiteboardI guess everyone knows what a blackboard is. A whiteboard is the same idea. But on a whiteboard you write with Dry-Erase Markers rather than chalk. TheWhiteboard in Windows Messenger is similar to a whiteboard in a classroom. But you draw on this Whiteboard with your mouse. You can also paste pic- tures to your virtual Whiteboard. To use the Whiteboard in a WindowsMessenger conversation, first start the conversation as described earlier inthis chapter. You can have up to five people in the conversation. Then click Start Whiteboardunder I want to . . .in the Conversation window ssidebar, or choose Actions.Start Whiteboard from the Conversation win- dow s title bar. The Sharing Session window described in the previous sectionwill open. A few seconds later, the Whiteboard pops up on your screen, as wellas on the screens of everyone else in the conversation. (Not immediatelythough, so be patient.) If you re already in an Application Sharing session, you can just click theWhiteboard button in the Sharing Session dialog box to open theWhiteboard. The Whiteboard is its own program window, with its own title bar, menu bar, and taskbar button. It also offers several tools around its border, pointed outin Figure 12-14 and summarized as follows:
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Figure 12-13:Application Sharing dialog boxesThe next step is to choose the document (or program) you want to share. Ifyou forgot to open that document first, you can do so right now. If the docu- ment you plan to share is a photo, and you both have high-speed Internet con- nections, you can choose Share in True Color. But choosing that option doesslow things down. If it s not really necessary for the other person to see theentire document in photographic-quality color, you can leave that option unse- lected to speed up the sharing. Next, click the name of the document (or program) you want to share with theother person; then click the Share button. The document and program open upon your screen and also open up on the recipient s screen. You can both seethe same program and same document on your screens at the same time. At first, the other person will be able only to see the document (not to makeand changes to it). If you want to allow the other person to make changes tothe document, click the Allow Control button. The other person can thenrequest control of the program by choosing Control.Request Control from awindow that appears only on his or her side of the conversation. When thatperson requests control, you ll see a message on your screen informing you ofthe request. You have to click its Accept button to allow the other person totake control. If both of you are working on the document, and you get sick of the other per- son s requests for control, choose either, or both, options beneath the PreventControl button that now appears. If you choose the Automatically acceptrequests for controloption, you re basically allowing the other person to takecontrol whenever desired, so you don t have to be bothered clicking Acceptanymore. The Do not disturb . . .option is the same idea. But if you don t selectAutomatically accept . . ., all requests for control will just automatically bedenied, and only you will have control of the program.
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Ending a Remote Assistance SessionYou ll be able to see everything the expert is doing. If you think she s gettinginto places you don t want her to be, tap the Escape (Esc) key at the upper-leftedge of your keyboard. That will instantly cut off the expert s control of yourcomputer. If you totally want to disconnect from the expert (not even be ableto chat), click Disconnect in the Remote Assistance window. Or close thatRemote Assistance window. You ll be lucky to find such a trusted expert somewhere. Unfortunately, thereare no businesses out there that provide free trusted experts you can contacton the fly when you have a question or problem. And truthfully, very few peo- ple have any compu-nerdy friends or relatives to call upon. But if you havesomeone in mind, Remote Assistance is the way to go for fixing problems with- out taking the computer anywhere. Working in TeamsWindows Messenger s Application Sharing is a feature that allows two peopleto view the same program, and same document, on their screens at the sametime, even if they re thousands of miles apart. Application Sharing is anotherone of those high-bandwidth applications that really work best if all parties areusing broadband accounts. Using Application Sharing with a dial-up modemwill require some patience, because things will be very slow indeed. Many programs in Microsoft Office have a Collaborate option on their toolsmenu, which you can use to schedule and start online meetings right onthe spot. To use Application Sharing, get into a conversation with the person (or per- sons) you want to team up with as described under Starting a Conversation, earlier in this chapter. Then open the document you want to share. The appro- priate program will open as well. In your Conversation window, click Start Application Sharingunder I want to… in the sidebar, or choose Actions.Start Application Sharing from the menubar in the Conversation window. The recipient receives an invitation to sharethe application. If she clicks Accept, both of you will see a little Sharing Sessionwindow, like the example shown in the upper-left side of Figure 12-13. It maytake a few seconds for the Connected message to show and the buttons to beenabled. So you may need to be patient there. If you re the person who started Application Sharing, you ll also see theSharing window, shown in the lower right of Figure 12-13. That window mightbe covering the small one. But you can move it around by dragging its title bar. Either person in the conversation can open the Sharing window by clicking theApp Sharing button in the smaller Sharing Session window. The word applicationis synonymous with program. Appis slang for application.
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