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point for your new newsletter. Rather than altering January s newsletterdirectly, you can keep that one and use a copy as the starting point for thenew newsletter. Figure 19-19:The Copy Items dialog boxTo do so, right-click the file you want to copy (January Newsletterin thisexample) and choose Copy. Then right-click any empty space between iconsand choose Paste. Or, using the keyboard, select the item(s) you want to copyand press Ctrl+C. Then click some empty space within the same folder so thatno items are selected, and press Ctrl+V. You can also make a copy of a file within the same folder by dragging. Point tothe item you want to copy, hold down the Ctrl key, drag (using the left mousebutton) to some empty space within the same folder, and release the mousebutton. Either way, a copy of the file will appear. Its name will be Copy of…followedbythe original name. If you don t see the copied file, choose View.ArrangeIcons By.Name. Then scroll to where you can see the files name that startswith Copy…. To rename to copied file (for example, to change its name fromCopy of January Newsletterto February Newsletter, just right-clickitsname and choose Rename, as described earlier in this chapter). Undoing a Move or CopyIf you complete a move or copy operation and then change your mind, you canundo the action as long as you don t do any more moving or copying (you canonly undo one move/copy operation the one you performed most recently). To undo a move or copy, just press the universal Undo key, Ctrl+Z. Or right-clickwithin the source folder or destination folder (or Desktop, if that was your444Part
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Using Cut and Paste to Move or Copy FilesAs an alternative to dragging things around to move or copy them, you can usesimple cut and paste (to move) or copy and paste (to copy) the files. STEPS:Move/Copy Files with Cut and Paste1.Open My Documents, and navigate to the folder that contains theitems you want to move or copy. 2.If you intend to move or copy multiple items, select those itemsusing any technique described earlier in this chapter. Then do one ofthe following: To move the items, press Ctrl+X or right-click any selected fileand choose Cut. To copy the items, press Ctrl+C or right-click any selected itemand choose Copy. 3.Navigate to the destination folder (wherever you want to put thefiles). 4.Choose Edit.Paste from that folder s menu bar. Or right-click someempty space within the destination folder and choose Paste. Move/Copy Files Using the Explorer BarThere s still more ways to skin this move/copy cat. The first steps are thesame. Select the item (or items) you want to move or copy. Then choose oneof the following options under File and Folders Tasks in the Explorer bar: .Move the selected items. .Copy the selected items. A dialog box named Copy Items or Move items opens, like the example shownin Figure 19-19. That box gives you a really wide range of destinations tochoose from. You need to zero-in on your destination folder. Any name thathas a + sign next to it is hiding some subfolders. Click the + sign next to anyfolder name to see its subfolders. When you see the name of the folder to which you want to move/copy thefiles, click it to select it. Then click the Copy or Move button in the dialog boxto copy or move the files. The files are moved or copied into whatever foldername you highlighted in the list, and the dialog box closes. Making a Copy in the Same FolderSometimes it s helpful to have two copies of the same file in a single folder. For example, let s say you have a file named January Newsletter. WhenFebruary rolls around, you want to use January s newsletter as the startingChapter
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disk), the files will be moved, on the assumption that you re reorgan- izing the files. .If you drag files to a window for a different drive (for example, floppydisk, Zip disk, or CD), the files will be copied, on the assumption thatyou re making backup copies. If you start dragging icons, but change your mind, just pressand release the Esc key (before you release the mouse but- ton) to cancel the operation. Figure 19-18:The menu that appears after right- dragging itemsIf you do drag using the left mouse button, the mouse pointer will show a little+ sign in the destination folder if Windows intends to copy the file. If Windowsintends to move the file, there won t be a + sign. But you can still choosewhether to move or copy the file, though, so long as you do so before yourelease the mouse button. Here s how: .To copy the files, hold down the Ctrl key, release the mouse button, and release the Ctrl key. .To move the files, hold down the Alt key, release the mouse button, and release the Alt key. Then again, you can move and copy files and folders without any dragging atall. You can use cut and paste, or copy and paste instead, discussed next, ifthose techniques are easier for you. The terms create, rename, select, delete, restore, move, and copyare all official buzzwords that you can locate in Windows Help and SupportCenter when you need a quick reminder or reinforcements on techniquesdescribed in this chapter. Gotcha442Part
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Figure 19-17:My Pictures is the source folder; Shared Pictures is thedestination folder. 6.Keep the right mouse button held down while moving the mousepointer into some empty area within the destination folder; thenrelease the right mouse button. Then: To move the files to the destination click, click Copy Herein thelittle menu that appears (see Figure 19-18). To copy the items to the destination folder, click Move Hereinthe little menu that appears (see also Figure 19-18). The icons will be copied or moved to the destination folder. To quickly size your open windows, right-click the current time in the lower- right corner of your screen and choose Cascade Windows. Then move oneof the folders down, and to the right, by dragging its title bar. Dragging with the right mouse button, as in the preceding steps, is actuallyoptional. But if you drag using the left mouse button, you won t get the choiceto move or copy. Windows will just decide for itself what to do as follows: .If you drag the files to a new folder on the same drive (for example, from My Pictures to Shared Pictures, both of which are on your hardSource folderDestination folderChapter
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Figure 19-16:Moved files have disappeared; they re in the Sarah Brightman folder. Moving and Copying by DraggingWhen you can t see both the source folders and destination folders at the sametime, you can just open both folders. Then select and drag files from one folderto the other. I think this is best illustrated by an example. So we ll work throughthe steps involved by using an example of moving or copying files from the MyPictures folder to the Shared Pictures folder. An easy way to do this is by right- dragging the items to the destination folder (where right-draggingmeans holdingdown the right mouse button, rather than the usual left mouse button, whilemoving the mouse). Here are the steps: STEPS:Move or Copy Folders by Dragging1.Open My Documents; then navigate to the destination folder. 2.Open My Documents again; then navigate to the source folder. 3.Size and position the two open windows so you can see the mainpane of each one. For example, in Figure 19-17, My Pictures willbethe source folder (upper left), and Shared Pictures will be the destination folder (lower right). 4.If you want to move or copy multiple items from the source to thedestination, select the items using any technique described earlierinthis chapter. 5.Point to the item you want to move (or any selected item) and holddown the right (secondary) mouse button. Moved files are no longer in the open folder. They’re in the destination foldernow. Open (double-click) the destination folder to see its contents.
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Figure 19-14:About to move Sarah Brightman songs to the new Sarah BrightmanfolderFigure 19-15:About to drop selected file onto the Sarah Brightman folderMoving and Copying across Any FoldersThe whole business of dragging a file to a subfolder works fine when you cansee both the destination folder and the files to be moved in the same Explorerwindow. But what about when you want to move or copy files when you can tsee the files and folders at the same time? There are a couple of ways to dealwith that. One is the drag-and-drop method, which we ll discuss next. Drag any selected file so the mouse pointer is right on topof the destination folder, then release the mouse buttonNew, empty folder named Sarah BrightmanSongs by Sarah Brightman selectedChapter
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Here s another way to think about it, using a real-world example. If you removea paper document from one folder in your file cabinet and put it in another folder, you movethe document to a new location. If you take a paper document out ofthe file cabinet and make a photocopy of it, you make a copy, in that you havetwo versions of the same document. There are lots of ways to move and copy files. As usual, there s isn t a rightway or a wrong way. The result is always the same. Choosing one method overanother is simply a matter of deciding what s most convenient at the momentor what s easiest for you to remember. Moving Files to a SubfolderOne of the most common reasons to move files is when you create a new, empty subfolder within some existing folder. Then you want to move somefiles into that new subfolder. For example, let s say you have songs by variousartists in your My Music folder. Several of the songs are by the artist SarahBrightman. You d like to create a subfolder named Sarah Brightman and moveall of her songs into the Sarah Brightman folder. The first step, of course, is to create the new, empty Sarah Brightman folder. You can use any technique described earlier in this chapter to create the newfolder. Next, you need to select all the songs that you want to move. In thiscase, select all the songs by Sarah Brightman, as in Figure 19-14. (Use theCtrl+Select method described earlier in this chapter to select multiple nonadjacent files.) When the files you want to move are selected, just drag any selected iconsothat it s covering the destination folder s icon. That is, point to a selectedfile, hold down the left mouse button, drag the ghost image (semitransparentimage) of the selected icon that appears when you start dragging, so thatthemouse pointer is right smack on top of the destination folder and the destination folder looks highlighted, as in Figure 19-15. Then release themousebutton. If you just want to move a single file into a subfolder, there s no need anything. Just drag the file s icon so it s right on top of the destina- tion folder s icon, and release the mouse button. As soon as you release the mouse button, all the selected icons disappear, asin Figure 19-16. That s because the files are no longer in the My Music folder; you movedthem to the Sarah Brightman folder. If you open (double-click) theSarah Brightman folder, you ll see the files inside that folder. If you wanted to copy(rather than move) the files to the subfolder, youcould drag using the right mouse button rather than the left mouse button. Once the mouse pointer is smack on top of the destination folder, releasethe right mouse button and click Copy Here in the little menu that appears.
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Moving and Copying FilesKeeping files organized often requires moving and copying files. Whenever youmove or copy a file, there s a source and a destination involved. The differenceis as follows: .Source:Where the file or folder is currently located. .Destination:Where you want to put the file or folder. The source can be any folder on your hard disk, a floppy disk, a CD, or what- ever. (Likewise for the destination.) But techniques for copying files to CDs andDVDs are somewhat different from the general techniques we ll describe in thischapter. Chapter 21 talks about how you get files from your hard disk to CDsand DVDs. Move versus CopyThe terms moveand copyin the computer sense have the same meanings thatthey do in regular English. For example, when you movea file from one locationto another, you remove it from its current location and place it in a new loca- tion. For example, if you move a file from your My Documents folder to yourMy Pictures folder, you still have only one copy of that photo the onenowin your My Pictures folder. When you copya file, you end up with two exact clones of the file. For exam- ple, if you copy a file from your My Documents folder to a floppy disk, you llhave two copies of the file: the one still in your My Documents folder and theone on the floppy. We can say that the copy on the floppy is a backupof theone in the My Documents folder. If you somehow mess up the copy in yourMyDocuments folder, it s no big deal. You can just grab a copy of the originalfrom the floppy disk. Files and FoldersEven though there s no way to recover a permanently deleted ffile in WindowsXP, that doesn t mean it s entirely impossible. You can purchase and install athird-party undelete program that provides one last, slim hope of restoringdeleted files from removable media and even files that have been emptied fromthe Recycle Bin. But those deleted files won t hang around forever. Eventually, new files you save will replace the deleted ones. And once that happens, thedeleted files no longer exist and nothing can bring them back. Still, if you can jump on the problem shortly after an accidental deletion, there sa good chance you ll be able to undelete. As an example of a third-party undeleteprogram, check out the RecoverMyFiles program at www.recovermyfiles. com. Or try out the free trial version by going to www.tucows.comand searchingfor RecoverMyFiles.
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Figure 19-13:Restoring an accidentally deleted file from the Recycle BinGiving Files and Folders the AxeWhen you feel confident that the Recycle Bin contains only folders and filesthat you ll never need again, for the rest of your life, empty the Recycle Bin. Toempty the Recycle Bin: .Click Empty the Recycle Bin under Recycle Bin Tasks in theExplorerbar. .Or choose File.Empty Recycle Bin from Recycle Bin s menu bar. Everything within the Recycle Bin will disappear and head up to softwareheaven, from which there is no return. The disk space that was consumedbythose files will be recovered, making room for new files. Never use the Recycle Bin as temporary storage for a file or folder you don tplan to delete. That would be like storing important paper documents trash can. Just too darn risky! When you ve finished with the Recycle Bin, you can close it as you would anyother window by clicking the Close (X) button in its upper-right corner. Andthat about covers it for deleting files. If there s one point that I must stress onemore time, it s that you never want to delete a file just because you don t knowwhat it is. The only time you want to delete a file is when you know exactlywhat it is and are 100 percent sure you ll never need the file again. You can also delete a file by dragging its icon and dropping it right onto theRecycle Bin s icon. And you can empty the Recycle Bin without opening Just right-click its icon and choose Empty Recycle Bin. (Yes, those are twotips, although the second one is dangerous if you don t know what s in theRecycle Bin!)
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Actually, if you realize your mistake right after deleting a file or folder onyour hard disk, you can press Ctrl+Z to undo the deletion and bring the filesback, without going through the Recycle Bin. However, the Recycle Bin only stores files that you delete from your hard disk not files you delete from floppies, Zip disks, or any other removable media. Files from removable media are permanently deleted right on the spot, andthere s no way to change your mind. When a file is about to be permanentlydeleted, you see a dialog box that appears at the bottom of Figure 19-12. Assoon as you click Yes in that dialog box, the deleted files and folders are goneforever! Another name for a hard disk is a fixed disk. That s fixedas in can t beremoved, not fixedas in previously broken. The opposite of that is a remov- able disk, such as a floppy disk, CD, DVD, or Zip disk, which you can removefrom the drive and replace with another disk. Leaving deleted files and folders in the Recycle Bin has only one drawback the files and folders there take up just as much space on your hard disk asthey did before you deleted them. So if you re looking to get back some diskspace, you ll have to emptythe Recycle Bin, which is roughly equivalent toemptying your real trashcan into an incinerator, from which there s no hope of ever getting the trash back. Keep in mind that once you empty the RecycleBin, that s it. In other words, once you empty the Recycle Bin, there s no way(in Windows XP) to get those files back. To see which files and folders are currently in your Recycle Bin, double- click the Recycle Bin icon (shown at left) on your Windows desktop. Whenthe Recycle Bin opens, it really won t look much different from any other folder(Figure 19-13). It has all the accoutrements of any program window (a title bar, a menu bar, a taskbar button, or an Explorer bar). The icons in the main panerepresent files and folders you ve deleted from your hard disk. If you have Symantec s Norton Utilities installed on your computer, yourRecycle Bin may be named Norton Protected Recycle Bin. To restore theoriginal Windows XP Recycle Bin, go to www.symantec.com/techsupp/ consumer.html, choose Norton Utilities as your Product, choose yourVersion, and click Continue. Use the next page that opens to search for theterm Recycle Bin; then click the article titled How to remove the NortonProtected Recycle Bin and/or the Windows Recycle Bin in the list of arti- cles that opens. Restoring Accidentally Deleted Files and FoldersBefore you do anything else in the Recycle Bin, you should look througheverysingle item in the bin. If you come across any file that really shouldn tbedeleted, right-click that item and choose Restore (Figure 19-13) to put itback into its original folder. Optionally, you can select multiple icons usinganyof the techniques described earlier; then right-click any one of theselected icons and choose Restore to restore them all (or click Restore theSelected Itemsunder Recycle Bin Tasks in the Explorer bar). GotchaChapter
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