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So the bottom line is, think hard before you delete anything, and never, everdelete something just for experiment. Given that, here s the quick and easyway to delete a single file or folder: .Right-click the item you want to delete and choose Delete. You don t have to delete icons one at a time, though. You can also use thismethod to delete any number of items within a folder: 1.Select the icon(s) you want to delete by using any of the methodsdescribed previously in this chapter. 2.Do whichever of the following is most convenient at the moment: Press the Delete (Del) key. Choose Delete the selected itemsunder File and Folder Tasks inthe Explorer bar. Right-click any selected icon and choose Delete. 3.You ll see one of the dialog boxes shown in Figure 19-12. Figure 19-12:One of these confirmation dialog boxes will appear when you delete files or folders. 4.If you re sure you want to delete the files, go ahead and click Yes. The selected items disappear. Using the Recycle BinNotice that the top dialog box in Figure 19-12 is asking Are you sure you wantto send these items to the Recycle Bin? That dialog box appears when youdelete a file or folder from your computer s hard disk. When you delete a file from your hard disk, it isn t truly deleted right away. Instead, it s movedto a special folder called the Recycle Bin. The Recycle Bin, in turn, is a safetynet that allows you to recover any files you deleted by accident.
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Figure 19-11:Selecting multiple icons with Shift+selectDeleting Files and FoldersThere s no rule that says you have to keep a file or folder forever. You candelete a file or folder at any time. But deleting can be dangerous and isn tsomething you want to experiment with. You need to be aware of somefactsfirst: .The term deletemeans get rid of it forever. It s not the same as clos- ing something, which merely takes it off your screen. .You should delete an item only if you know exactly what it is andyou re absolutely certain you will never need it again for the rest of your life. .When you delete a folder, you also delete allthe files and subfolderswithin that folder. Don t delete a folder unless you re sure you won tneed anything in the folder for the rest of your life. You can t delete files on a CD-ROM or DVD, unless youhave special software installed. See Chapter 21 for moreinformation.GotchaThree icons selectedAfter inverting, all but the original three icons are selectedChapter
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For example, in Figure 19-10, I select the first icon without holding down anykeys. Then I use Shift+select to select the last item. Because I use the Shift key, both icons and all the icons in between are selected. If you need to unselect a few of the selected icons, Ctrl+select those you wantto unselect. To unselect all selected files and start over, click any empty spacebetween icons. Inverting a SelectionYou can invert the current selection in a folder, thereby unselecting icons thatwere selected and selecting the icons that weren t selected. This can be handywhen you want to select most, but not all, of the icons in the folder. For example, suppose you want to select all the pictures in a folder, but noneof the folders or documents. Rather than painstakingly selecting each picture, you can first select the items you don tplan to select, as in the top of Figure19-11. Then choose Edit.Invert Selection from Explorer s menu bar. All iconsexcept the one(s) you originally selected will be selected, as in the bottom ofFigure 19-11. Figure 19-10:Selecting multiple icons with Shift+selectSelectShift+Select432Part
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Figure 19-9 shows an example where I ve selected multiple icons using Ctrl+ select. Note that you always select the first icon without holding down theCtrl key. You hold down the Ctrl key only when you want to start selectingmore icons without unselecting the first one. You can also use Ctrl+select to deselect a single selected icon without deselec- ting them all. Just Ctrl+select any selected icon a second time. Selecting Multiple Icons with Shift+SelectYou can also use the Shift key to select multiple icons. Unlike the Ctrl key, which selects one icon at a time, the Shift key lets you select a range of icons. The steps are fairly straightforward: 1.Select the first item without holding down any keys. 2.Hold down the Shift key, and select the last item you want to select. 3.Release the Shift key. Figure 19-9:Selecting multiple icons with Ctrl+selectSelectCtrl+SelectChapter
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Figure 19-8:The General tab of the Folder Options dialog boxI ll use the terms Ctrl+selectand Shift+selectin the sections that follow. It simportant to understand, though, that the definition of selectdepends onwhich option you chose previously. Here are specific definitions for the twonavigation methods: .Single-click to open method: Select:Point to the icon (rest the mouse pointer on it for a second). Ctrl+Select:Hold down the Ctrl key, and point to the icon for asecond. Shift+Select:Hold down the Shift key, and point to the icon for asecond. .Double-click to open method: Select:Click the icon you want to select. Ctrl+Select:Hold down the Ctrl key; then click the item you wantto select. Shift+Select:Hold down the Shift key; then click the item youwant to select. Selecting Multiple Icons with Ctrl+SelectTo select multiple icons that aren t adjacent to one another within a folder, fol- low these steps: 1.Select the first icon you want to select. 2.Hold down the Ctrl key while selecting additional icons. 3.Release the Ctrl key when you re done selecting.
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When using single-click navigation, it s important to move the mousepointer to some neutral place between icons after selecting icons. If youleave the mouse pointer resting on an icon, doing so will sound as a newselect, thereby unselecting the currently selected icons and selecting onlythe one the mouse pointer happens to be resting on. Selecting All Icons in a FolderIf you want to select all the icons within the current folder, that s easy. You canuse whichever of the following methods is most convenient at the moment: .Choose Edit.Select All from Explorer s menu bar. .Press Ctrl+A. All the icons will be selected. You can unselect individual icons using Ctrl+selector Shift+select, described as follows. To unselect all icons, click any empty spacebetween icons. Selecting Multiple Icons Using Ctrl and Shift keysIf you want to select multiple icons that aren t near each other, you can use theCtrl and Shift keys in combination with the mouse. But exactly how you do itdepends on the navigation method you re currently using. To see (and option- ally change) your current navigation method, follow these steps: 1.Open your My Documents folder or any other folder (it doesn t reallymatter, because the setting you choose will apply to all folders andall document icons). 2.Choose Tools.Folder Options from Explorer s menu bar. 3.Under Click items as followson the General tab (Figure 19-8), chooseone of the following options: Single-click to open an item (point to select):Lets you open afolder or document by clicking its icon once. To select an icon, point to it (rest the mouse pointer on it for a second). If youchoose this option, you can also choose to show all icon titleswith or without underlines. Double-click to open an item (single-click to select):Requiresthat you double-click a folder or document icon to open it. Toselect an icon, click it once. The single-click option requires split-second timing on selectingicons. If you re a beginner, or have trouble selecting icons usingthat method, you would probably be better off using the double- click method. 4.Click the OK button to close the dialog box. GotchaChapter
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For example, if you choose View.List from Explorer s menu bar (or click theViews button in the toolbar and choose List), you ll be able to see many iconsat a time. If you choose View.Arrange Icons By.Type, all the files of a certaintime (for example, all pictures) will be clumped together within the folder. Selecting Multiple Icons by DraggingIf the icons you want to select are adjacent to one another within the folder, perhaps the easiest way to select them will be to drag the mouse pointerthrough them. It s a little tricky, though, so pay close attention to these steps: STEPS:Select Multiple Icons by Dragging1.Position the mouse pointer so it s near the first icon you want toselect, but not actually touching that icon, or any other icon, as inthe top of Figure 19-7.2.Hold down the left mouse button, and drag the mouse pointerthrough the name or icon of each item you want to select. 3.When all the items you want to select are highlighted, as in the bot- tom of Figure 19-7, release the mouse button. Figure 19-7:Selecting multiple icons by dragging the mouse pointerthrough themThe selected items are highlighted. If you need to unselect one or moreselected items, hold down the Ctrl key and click the items you want to unse- lect. Or, to start over, just click some empty space between icons to unselectall currently selected icons and to get back to your starting point. 1. Start with the mouse pointer near, but not touching, the first item you want to select. 2. Drag the mouse pointer through the items youwant to select, then release the mouse button.
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Figure 19-6:Renaming a file when file name extensions are visibleSee the section Changing Text in a Textbox in Chapter 2 for areminder on standard text-editing techniques for small amountsof text. 5.Press Enter. If renaming an item gets it out of alphabetical order, just right-click some emptyspace between icons and choose Arrange Icons By.Name. If you change your mind right after renaming a folder, press Ctrl+Z to undothe change. Working with Multiple Files and FoldersIn a moment, we ll talk about deleting, moving, and copying files and folders. But before we do, be aware that it s not necessary to work with only one file, or one folder, at a time. You can selectmultiple files (or folders), then move, copy, or delete them all in one fell swoop. There are lots of ways to select multiple files. Choosing one method or the other is generally a matter or whatever is most convenient at the moment. If you ll be selecting multiple icons from a folder that contains many icons, itmight help to start by choosing a view and sort order that makes it easy toseeall the icons you want to select. You can use any view you wish and anysort order you wish. Again, it s just a matter of deciding what s most conven- ient for you at the moment. It’s OK to change the file name… … but never change the extensionChapter
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Figure 19-5:Pointing to the Create New Folder button in a Save As dialog boxRenaming Files and FoldersThe name you give to a file or folder isn t set in stone. You can change thename of a file or folder at any time. However, it s important to understand thatyou never want to change the extension on a document file, as doing so willmake it impossible to open the document in the future. I ll show you an easyway to change only the file name, not the extension, in the steps that follow: You can t rename a file on a CD-ROM or DVD, unless you have special software installed. See Chapter 21 for more information. STEPS:Rename a File or Folder1.Right-click the icon of the folder or file you want to rename andchoose Rename from the shortcut menu that opens. 2.The name is selected, and the blinking cursor appears. 3.If you re renaming a document, and file name extensions are visible, make sure you don t change the extension. To play it safe, you canput the mouse pointer just to the left of the period that starts theextension and drag the mouse pointer through everything to theleft,so that the extension is no longer selected, as in Figure 19-6. File name extensions are visible only if the Hide extensions forknown file typesoption in Folder Options is turned off. See thesection Showing/Hiding File Name Extensions in Chapter 6 fordetails. One of the advantages of keeping file name extensionshidden is that you don t have to worry about accidentally chang- ing a file s extension. When the extension is hidden, it s not evenpossible to change it! 4.Type a new name, or use any of the standard text-editing techniquesto change the name. Gotcha426Part
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2.Do whichever is most convenient at the moment: Choose File.New.Folder from Explorer s menu bar. Right-click some empty space between icons in the folder andchoose New.Folder. Click Make a new folderunder File and Folder tasks in theExplorer bar. 3.A new folder named New Folder appears, its name selected andready for editing. 4.Type the new folder name and press Enter. To quickly whip all your folders into alphabetical order, choose View. Arrange Icons By.Name, or right-click some empty space between foldersand choose Arrange Icons By.Name. If you need to move some existing files into a folder, you can use any of thetechniques described in the section Moving and Copying Files, later in thischapter, to do so. Creating a Folder on-the-FlyAs you know, whenever you create and save a document or download one, theSave As dialog box opens. There, you tell Windows where to put the file andwhat to name it. Suppose that you re already in the Save As dialog box, whenyou think Darn, I should have created a new folder for this, because I m goingto have more documents like this one. It s not too late, though, to create anew folder. You can create the new folder on the spot, right there in the SaveAs (or File Download) dialog box. Here s how: 1.In the Save As dialog box, first navigate to the folder that will be theparent of the folder you re about to create. 2.Click the Create New Folder button in the toolbar of the Save As dialog box (the mouse pointer is resting on that button in Figure 19-5). 3.A new folder named New Folder appears in the main pane. Type anew name, and press Enter. 4.Double-click the folder you just created. Its name appears in theSaveIn drop-down list, indicating that this is where your file willbesaved. 5.Type a file name in the usual manner; then click the Save button. When you get back to Windows Explorer and navigate to the parent folder youselected in Step 1, you ll see that it contains the folder you created in Step 3. Opening that folder will reveal the file you saved in Step 5.
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