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Figure 19-4:Groups of photos further broken down by eventCreating Your Own FoldersCreating a folder is simple. But you need to think about where you want to putthe folder. For example, it wouldn t make much sense to put a folder full ofphotos in your My Music folder or in some random folder. The only place thatmakes sense for a folder full of photos is within your My Pictures folder orsome subfolder within My Pictures. The term directorymeans the same thing as folder. But directoryis kind old, outdated term. To tell Windows where to put the folder, navigate to that folder before you create the folder. For example, if you re going to put the folder in My Pictures, open your My Pictures folder. If you want to put the folder inside some folderin My Pictures, open that folder. In other words, you need to open the folderthat will be the parent to the new folder you re about to create. Here are theexact steps for creating a folder: STEPS:Create a New Folder1.Open My Documents. Then navigate to the folder that will be the newfolder s parent (if My Documents will be the parent, you re alreadythere). All vacation photos424Part
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Then again, maybe organizing photos by year might not do the trick for you. Perhaps you d rather organize by event. For example, you might have a folderfor birthday photos, Christmas photos, vacations, and so forth, as in the top 19-4. So when you re thinking, I need a photo, you open My Pictures. Then you think, I m looking for photos from a vacation. So you open yourVacations folder, and there you find folders for different vacations, as in thebottom of the same figure. Exactly how you organize your files and folder is entirely up to you, just likecreating manila file folders in your filing cabinet. There s no right way or wrongway. The one good and right way is whatever organization method makes iteasy for you to find the files you need, when you need them. The goal is simplyto get organized, and stay organized, so you don t waste all your time search- ing around for files. Do I Always Lose My Files? Arranging your existing documents into folders is a good start to getting organ- ized. But staying organized requires that you use those folders whenever yousave or download a document. As discussed in Chapter 5, that means neverignoring the Save In and File Name options that appear in the Save As and FileDownload dialog boxes that appear whenever you re about to save something. You need to pay attention to those options (shown in the example that follows) whenever they appear on your screen. If none of what I just said seems familiar, you ll do well to review the sectiontitled Saving a Document in Chapter 6. Stayingorganized starts right there inthe Save As (or File Download) dialog box. 1. Where to put the file2. What to name the file3. Click Save last25
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Figure 19-2:Contents of a sample My Pictures folder with subfolders of photosFigure 19-3:Groups of photos further broken down by yearAll photos from 2002422Part
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Figure 19-1:A sample My Documents folder containing four subfoldersCreating FoldersGiven that Windows already has folders for storing documents, why would youwant to create your own folder? The answer is simple: for the same reason youprobably have more than four or five folders in your filing cabinet you justneed more folders to organize your stuff. For example, suppose you have 1,000photos. Do you really want to open your My Pictures folder and have to scanthrough 1,000 file names every time you want to find a particular photo? Howwill you remember all those file names? Creating new folders within My Pictures lets you group your photos howeveryou wish. For example, you can create a folder for each major photo event, asin the example shown in Figure 19-2. (If you import photos from a digitalcamera, it might do that for you.) Each folder can contain any number of photos. You don t have to stop there, though, because you can put folders in folders. For example, you can create a folder for each year, moving all the folders foreach year into the appropriate Year folder. So, when you re thinking I need aphoto, you open My Pictures. There, you see a folder for each year. Thenyoumight think I m looking for photos from Christmas 2002. So you openthe2002 folder, and there s the folder for all your 2002 Christmas photos, asinthe bottom of Figure 19-3. Title barFiles (Documents) Menu barStandard buttons toolbarAddress barFoldersExplorer barChapter
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folders and documents apart icons that represent folders always sport a little manila file folder, as is also pointed out in Figure 19-1. Before we go anyfurther here, let s review some basic facts about program windows in generaland Windows Explorer: .Unlike most programs, Windows Explorer never shows its own namein its title bar. It shows only the name of the folder whose contentsyou re currently viewing. .To change the appearance of icons in the folder, choose View fromExplorer s menu bar. Or click the Views button in the toolbar andchoose a view (for example, Thumbnails, Tiles, Icons, List, Details). .To rearrange icons, choose View.Arrange Icons By (or right-clickan empty space within the folder and choose Arrange Icons By); thenchoose an order. .To hide or show toolbars in Explorer, choose View.Toolbars. Clickthe name of the toolbar you want to show or hide. .To move Explorer s window (when it s not maximized), drag it by itstitle bar. .To size Explorer s window (when it s not maximized), drag any corner or edge. .If you size the window down too much, the Explorer bar will disappear. Enlarge the window to make it reappear. .If the Explorer bar never appears, choose Tools.Folder Optionsfrom Explorer s menu bar; click Show common tasks in folders, andclick OK. .If the Explorer bar doesn t show general tasks like those in Figure19-1, choose View.Explorer bar from the menu bar, and click whatever bar s name is checked in the menu that opens. .To hide or show lists in the Explorer bar, click any heading (File andFolder Tasks, Other Places, Details). .To open a folder whose icon appears in the main pane, double-clickthat folder s icon. To get back to the folder you just left, click theBack button in Explorer s toolbar. .To go to the parent of the current folder, click the Up button inExplorer s toolbar. As you may recall from Chapter 5, a folder that contains other folders is referredto as the parentof the folders it contains. For example, Figure 19-1 shows youthe contents of a folder named My Documents. Within My Documentsare fourfolders: My Music, My Pictures, My Videos, and Recent Downloads. Becausethose folders are contained within the My Documents folder, we can refer tothem as subfoldersor childrenof the My Documents folder.
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1919CHAPTERManagingFiles andFoldersAlthough all the technical stuff about computersisdaunting enough, that s not all there is to it. Many problems stem from just being plain disorganized. Being disorganized, in turn, boils down to not being ableto find the document you want, when you want it. In Chapter 5, you learned that documentsare things suchas pictures, text, songs, and movies stored in files andthat you use foldersto store and organize files in muchthe same way you use folders in a filing cabinet. You openand navigate through folders using a program namedWindows Explorer (commonly referred to as Explorer, for short). The simplest way to get to the Windows Explorer programis to just open your My Documents folder by clickingthe Start button and choosing My Documents (or bydouble-clicking the My Documents icon on your desktop, if you have one). When you open your MyDocuments folder, you see the title bar, menu bar, andtoolbar for Windows Explorer, followed by the contentsof your My Documents folder. The title bar in WindowsExplorer always shows the name of the folder whosecontents you re currently viewing. Windows Exploreris the program for exploringlocal resources stuff on your computer. InternetExploreris the program for exploring remoteresources stuff outside your computer that youcan access via the Internet. Unlike a file cabinet, where each folder contains onlydocuments, a computer folder can contain documents, more folders, or both. For example, your My Documentsfolder probably contains at least three folders: My Music, My Pictures, and My Videos. You might also have somedocuments in your My Documents folder. It s easy to tell …In This ChapterCreating foldersCreating your ownfoldersRenaming files andfoldersWorking with multiplefiles and foldersDeleting files andfoldersMoving and copying files …
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GettingOrganized, StayingOrganizedLook at the title of this part, Getting Organized, Staying Organized. Maybe I should have just titledit Borrrrr ing. I mean, really, who isn tgoing to readthat title and wonder, What on earth does being organ- ized have to do with computers? And why would I wantto waste one precious moment of time finding out? Answer to question 2: So you don t spend all your pre- cious time with a fish-like stare, hoping whatever it isyou re thinking about will suddenly appear on yourcomputer screen all by itself. Which brings up the question, Why can t the computerjust keep stuff organized for me? As I say back in Part I, your computer is kind of like a file cabinet with muscle. I don t say anything about brains. As a nonliving object, your computer s IQ is equal to that of all other nonlivingthings. You know, like rocks, fence posts, and car tires: IQ=0. If you hope to find things you ve saved on yourcomputer, you ll have to be the brains of the operation. The only way to do that is to face the drop-dead boringconcepts set forth in Part V s title. …In This PartChapter 19Managing Files 20Using Your Hard 21Using Floppies, and DVDsChapter 22Working withCompressed (Zip) …VVPART24
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name in the Contents pane, hold down the left mouse button, drag the clip sothat it s right on top of the collection into which you want to move the clip(over in the Collections pane), and release the mouse button. The clip will dis- appear from its current collection. But when you click the name of the collec- tion into which you moved the clip, you ll see it listed in the Contents pane ofthat collection. To move multiple clips, you can use the Ctrl+Click or Shift+Click method toselect multiple clips first. Or, to move all the clips within a collection, right- click some empty space within the Contents pane and choose Select All (orpress Ctrl+A or choose Edit.Select all). Then drag any selected clip and dropit onto the name of the collection to which you want to move the clips. Allthose clips will disappear from the current collection and land in the collection to which you just dropped them. SummaryMovie Maker 2 is one of those huge, built-in programs one could easily write anentire book about. But what you ve learned in this chapter will certainly let youcreate just about any movie imaginable. There s plenty of additional informationavailable to you at all times. For starters, you can choose Help.Help Topicsfrom Movie Maker s menu bar at any time for help. And there are lots of videos, demos, tutorials, FAQs (Frequently Asked Questions), and freebies at the MovieMaker Web site (choose Help.Windows Movie Maker on the Web from MovieMaker s menu bar, or use your Web browser to visit www.microsoft.com/ windowsxp/moviemaker). Now let s get back to the main points you ve learnedin this chapter: .Windows Movie Maker is a program for creating your own custommovies from video, photos, and music. .To get video from a videotape into the computer, use Movie Maker tocapturethe video as it s playing on your computer screen. .To get video, music, or photos from files already on your hard disk, choose File.Import into Collections from Movie Maker s menu bar. .To view the clips in a collection, choose the collection s name fromthe drop-down list, or click the collection name in the Collectionspane. Clips within that collection appear in the Contents pane. .To watch a clip, click its icon in the Contents pane; then click thePlay button in the Monitor. .To add a clip to your movie, drag the clip to the Storyboard orTimeline. .Use the Video Effects and Video Transitions collections to add spe- cial effects to your movie. .When you ve finished creating your movie, save it to a movie file (.wmv) by choose File.Save Movie File from Movie Maker s menu bar.
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Figure 18-19:Three adjacent clips selected in the Contents paneTo combine the clips, choose Clip.Combine from Movie Maker s menu bar, or right-click any selected clip and choose Combine. (Or press Ctrl+M.) Theselected clips will be combined into a single clip that has the same name asthe first clip you selected. To verify, just click the clip s name in the Contentspane, and click the Play button in the Monitor. Moving, Renaming, and Deleting Clips and CollectionsThe collection and clip names that appear in Movie Maker aren t set in stone. You can change the name of any clip, or any collection, to something moremeaningful for you. To do so, just right-click the collection or clip name youwant to change and choose Rename. Type the new name and press Enter. If you have any junk clips that you wouldn t use in any movie and thereforejust want to get rid of, you can do that. But be careful not to accidentallydelete anything you might need in the future. There is Recycle Bin for MovieMaker clips and collections. So once you delete an item, that s the last youmight ever see of it. Anyway, to delete a clip or collection, right-click it andchoose Delete. If you do delete a clip or collection accidentally, you can undo the deletion, butyou need to do so before you do anything else (and definitely before you closeWindows Movie Maker). To undo the deletion, choose Edit.Undo RemoveClip or press Ctrl+Z. Ctrl+Z is sort of the universal undo keystroke in Windows XP. Try using after you ve accidentally done anything, in any program. But don tcount on it always being available. To move a clip from one collection to another, first open the collection that theclip is currently contained within. If you just want to move one clip, point to itsSelected collectionSelected clipsChapter
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Figure 18-18:About to split one clip into twoThe one clip will now be two. The first half of the clip will retain the originalname. The second half of the clip will have that same name followed by (1). Click either clip; then click the Play button to see the clip play. To rename one of the clips, right-click and choose Rename. If one of theclips is just trash you d never use in any movie and you just want to get ridof it, right-click the useless clip and choose Delete. But only delete a clip certain you ll never use it in any movie you create. Combining ClipsSometimes when you import video, Movie Maker might split clips in a mannerthat doesn t reflect how you intend to use the clips. For example, I imported amusic video that really needs to be played as one long scene, because there smusic that goes along with that video. Rearranging the clips would alsorearrange the music, which just wouldn t make sense. So rather than deal withthe piece as three separate clips, I m more inclined to combine them into a sin- gle clip that I can treat as a unit. You should only combine clips that are adjacent to one another in the Contentspane. If in doubt, switch to Details view and click the Name column headinguntil the triangle in that heading is pointing up. That way, the clips will be listedin the order in which they were captured or imported. Then, in the Contentspane, click the first clip to be combined. Hold down the Ctrl key, and clickadjacent clips to combine with it. For example, in Figure 18-19, I ve selectedthree adjacent clips in one of my collections. Selected clipSplit button414Part
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