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.With a different character:If you do use an animated character, choosing this option will allow you to choose a different character(like Courtney shown in Figure 20-11). .With Indexing Service (for faster local searching):Choosing thisoption tells Windows to maintain an indexof all files and uses thatfor searching. You won t see any difference, but searches will takeless time. .Change files and folders search behavior:Selecting this option disables step-by-step searches, so that when you start a search, alloptions are immediately visible. .Change Internet search behavior:You can use the Search Companionto search the Internet as well as your own computer. Choosing thisoption will allow you to specify a search engine to use. .Show/Don t Show balloon tips:Turning off balloon tips just turns offthe little tips you see on the screen occasionally when using theSearch Companion. .Turn AutoComplete off/on:Turning off AutoComplete just preventsSearch Companion from guessing what you re about to type based onthings you ve typed in the past. If your preferences don t seem to take effect right away, try closing the SearchResults window and restarting it from scratch. Folder and File Tips and TricksIn a moment, we ll be taking a look at some of the more technical aspects ofyour computer s hard disk and some techniques for getting the most from it. But before we do, let s take a look at some optional fun things you can dowithfiles and folders. Choosing Your Own Folder IconThe default iconfor a folder (the icon that appears automatically when you create a folder) isn t set in stone. Often, you can choose your own icon. Thiscan be handy when you want a particular folder to stand out, visually, fromthecrowd. For example, if there s a folder you use often, and you want its iconto stand out from other folders, you might give it a different icon. To change afolder s icon, follow these steps: 1.Right-click the icon of the folder you want to change and chooseProperties. 2.In the Properties dialog box that opens, click the Customize tab. 3.At the bottom of the Customize tab, click Change Icon. The ChangeIcon . . . dialog box, shown in Figure 20-12, opens.
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Figure 20-10:About to move all selected files to a folder named My VideosFigure 20-11:Search Companion options you can changeClicking Learn more about Search Companion, at the bottom of the bar, will take you to help options for quick reminders or learning more aboutSearch Companion. .With/Without an animated character:Remove the little animatedcharacter from the bottom of the Search Companion. (Or add it ifyou ve already removed it.)
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Figure 20-9:Examples of searching for all similar files based on different criteriaIn the Move Items dialog box that opens (see Figure 20-10), navigate to andclick the name of the folder to which you want to move the files. (Or navigateto the parent folder and click Make New Folder to create a new folder withinthat folder.) Once you ve highlighted the name of the folder to move, clickMove, and all the files will be moved. If you attempt to move a file into the folder in which it s already located, you ll see an error message stating that the source and destination are thesame. You need to select only those files that aren t already in the destina- tion folder and move those. If you click the In Folder heading and widenthe column, the files will be grouped according to their current folder. Select only those that aren t in the destination folder, and move them. Customizing the Search CompanionWhen you first open the Search Companion (by clicking the Start button andchoosing Search), you ll see an option at the bottom that reads ChangePreferences. Clicking that option will reveal the options shown in Figure 20-11. Your options are fairly self-explanatory, but here s a quick review of what eachoffers (when you click it): GotchaFind all .mp3 songsFind all videosFind all .zip filesFind all files created on this dateChapter
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For a reminder on working with columns, see the section Working withColumns in Chapter 5. At this point, you can do anything you want with any of the files you found. For example: .If scroll bars are visible in the search results window, use them toscroll up and down, left and right. .To open the folder that the file is contained within, click a file name, and click Open the folder that contains this itemin the Explorer bar. Or right-click the file s name and choose Open Containing Folder. .To move the file to a different folder, use any technique described inChapter 19. For example, you can click a file name or select multiplefiles. Then click Move this Fileor Move the Selected Itemsin theExplorer bar. .To open a file, double-click its name. Or right-click the file name andchoose Open With.and the name of the program you want to useto open the file. Exactly what you do with the found files is entirely up to you. However, having to go searching for a file in the first place implies that you didn t know where So you might want to move it to a folder that makes sense. For example, a song, move it to My Music. If it s a video, move it to My Videos. Whenyou ve finished working with the Search Results window, just close it as youwould any other program window, by clicking the Close button in its upper- right corner. Using Search to Gather Up Like FilesSearch is good for more than just finding lost files. It s also a good way toorganize your stuff. For example, let s say you ve downloaded a bunch ofsongsor videos from the Internet, but they re in some weird folder other thanthe simple My Music or My Videos folder. Or maybe you just want to gatherupall your .zip files (compressed files) and put them all together in one folder. Whatever it is you want to gather up, just start a new search and specify whatyou re looking for, as in the examples shown in Figure 20-9. (Make sure youchoose Local Drives… in Look Into search your hard disk, or multiple harddisks, as in the examples.) After specifying the criteria that define the files you re looking for and clicking the Search button, the main pane will show all the files. Then choose Yes, fin- ished searching. Browse through all the files to make sure you know what yougot. If you want to move all those files into one folder, choose Edit.Select Allfrom the menu bar or press Ctrl+A. Then click Move the Selected Items in theExplorer bar.
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then wait a while. You ll get some feedback in the Search Companion as thesearch progresses. Any files that match your search criteria will start toappear in the main pane to the right. When the search is complete, you ll seethe files (if any) that matched your search, as the options shown in Figure 20-What you do from here depends on what you ve got: .If you ve found what you re looking for, click Yes, finished searchinginthe Search Companion. .If you haven t found what you re looking for, you can click one of theoptions to change your search criteria and try again. Let s say you ve completed your search and you click Yes, finished searching. Even though the window is titled Search Results, you re actually in WindowsExplorer. As such, you can choose a View, such as Thumbnails, Icons, or Details, using the Views button in the toolbar or the View option on the menu bar. In Details view, you can sort the results on any column heading. For example, to put the files in alphabetical order by name, click the Name column headinguntil its little triangle is pointing up. To change the width of a column, dragthebar at the right edge of the column heading. Or scroll over to the right andclick the Date Modified heading to order files by the date they were last modi- fied. To add columns to the Details view, choose View.Choose Details fromthe menu bar. Figure 20-8:A completed search, with options on the left and found items ontherightChapter
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Telling Companion the Size of the FileIt s unlikely that you ll ever know, offhand, what the size of the file was. So theoptions shown in Figure 20-6 are of dubious value. You don t have to know theexact size, however. For example, let s say you just downloaded a file and ittook a really long time. By virtue of the fact that it took a long time, you canassume the file is large. Likewise, multimedia files, like music and video, tendto be large, while documents that contain only a little text tend to be small. Soyou can try to narrow the search based on those factors. Figure 20-6:If you can estimate the size of the file, youcanchoose one of these options. If you really have no clue about the file s size, it would be best to leave thisoption set to Don t remember. More Advanced OptionsThe More advanced options settings, shown in Figure 20-7, are really a longshot. You should definitely choose Search system folders, Search subfolders, and Search hidden files and folders, because a lost file could be in any one ofthose. The Case sensitive option isn t likely to help, unless you think you knowthe exact upper/lowercase letters of any text you re searching for. The Searchtape backup option would only make sense if you had a tape backup on yourcomputer (not likely). Figure 20-7:The More advanced options in Search CompanionStarting the SearchOnce you ve answered as many questions as you can, you re ready to beginthe search. Just click the Search button at the bottom of the Search Companion;
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Telling Companion Where to LookThe Look In drop-down list, shown in Figure 20-4, tells the Search Companionhow much area to search. Most likely, if the file is lost, you ll want to chooseLocal Hard Drives (C:). That will be your entire hard disk or even all yourhard disks in the (unlikely) event that you have more than one. That choicewill certainly cover the most ground and therefore increase your chances offinding the file. Figure 20-4:Search Local Hard Drives (C:) unless you happen to know the file is in a specificfile or removable disk. If you think the file is in a specific folder, you can replace Local Hard Drives(C:). But don t do this unless you re really sure you can narrow the search toa specific folder on your hard drive. Telling Companion When You Last Used the FileIf the file is one you saved or downloaded recently, you can greatly increaseyour chances of finding it by giving the Search Companion some clue as totheage of the file. If you don t see the When was it modified? option, shown inFigure 20-5, you may find it after clicking Use more advanced search options. Figure 20-5:Even knowing when you created or last modified the file can help. If the document you re looking for is one you definitely worked on withinthelast week, you should choose the Within the last week option. Optionally, youcan choose Specify Dates; then choose Modified Date (the last time youchanged and saved the file), Created Date (the date you created the file), orAccess Date (the last time you opened the file). Then you can specify a rangeof dates. For example, if you re looking for all files you created today, andtoday s date is 12/15/04, you ll choose Specify Dates.Created Dates, andyou ll set the fromand todates both to 12/15/04. If you really don t have a clue as to when the file was last saved, last opened, or created, set this option to Don t Remember.
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Telling Companion About the File NameIf you can remember anything about the file s name, that would be great. Youcan fill in the All or part of document nameoption (Figure 20-2) with whateverinformation you know. For example, if you re looking for a letter you wrote toWilma Wannabee six months ago, there s a good chance the name Wilma mightbe in the file name. So you could type that under All or part of file name. Figure 20-2:Enter all or part of the file name (if you know it) with this option. If you re searching for a song, entering any word from the song title, or eventhe artist s name, here will help, too. If, by chance, you happen to know the file s type and extension, you can enterthat, although you ll have to use the following format: *.extHere extis the extension you re looking for. For example, if you re looking for image (or all JPEG images), you could enter *.jpg. If you re looking for you created in WordPad or Microsoft Word, you could enter *.doc. If you don t have a clue what the file name is, or what the extension is, leavethis option blank. Guessing here isn t likely to help. If at any time in the Search Companion you change your mind about a pre- vious selection, just click the Back button near the bottom of the SearchCompanion to return to the previous page and change your selection. Telling Companion About the File s ContentsIf the file contains written text, and you can remember some word or phraseused in that document, you can enter that in the option shown in Figure 20-3. For example, if you re looking for a letter you wrote to Hank Higglebottom, theletter might start with Dear Hank. Or if the letter was about an upcomingreunion, you could search for documents that contain the work reunion. Anyword or phrase in the file (not necessarily in the file name) will do. Figure 20-3:If you can think of aword or phrase within the file (not in the file name), enter that here.
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Believe it or not, there are tens of thousands of files on your computer s harddisk. That s true even if you ve never saved a document or downloaded a fileinyour life, because everything in your computer is on your hard disk. Thatincludes Windows XP and all your installed programs. And those alone makeup tens of thousands of files. We know that everything in your computer is on the hard disk becausethere simply is no place else in the computer to store things! Narrowing down your search to the fewest possible matching files is an impor- tant part of performing a search. Too broad a search will result in hundreds, ifnot thousands, of files, which doesn t do you much good when you re trying tolocate one file. Anyway, the first step in finding a lost file or folder is to choose one of the fol- lowing options: .Pictures, music, or video:If you know for certain that the file you relooking for is a picture, a song (music), or video, choose this option. On the next page, choose the exact type of file to search for, eitherPictures and Photos or Music or Video. .Documents (word processing, spreadsheet, and so on):If the fileyou re looking for is some other type of document, such as a file thatcontains text, an Excel worksheet, or a database, choose this option. .All files and folders:If the file you re looking for doesn t match anyof the preceding descriptions, as when you re looking for a folder orsome program file you downloaded from the Internet but haven tinstalled yet, choose this option. Once you install a program, you should find its startup iconon the All Programs menu. There s no need to use theSearch Companion to go looking for it. Depending on which of the preceding options you chose, you ll get a seriesofadditional options. I can t say exactly which you ll see, because the SearchCompanion tries to spoon-feed options to you, based on your previous selec- tions. But as you work your way through the Search Companion, you ll oftensee a Use advanced search optionsoption. Clicking that will reveal the missingoptions that the Search Companion is hiding from you. I wish I could make itsimpler for you. But once you ve conducted a few searches, you ll get the hangof it all. Anyway, let s look at the various options that might appear in the SearchCompanion and how you can use them. E-mail messages aren t files or folders. They re, well, messages. And theSearch Companion can t help you find messages. Only the Find option e-mail client program can help with that.GotchaGotchaChapter
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Using the Search CompanionThe Search Companion is a tool offered by Windows Explorer to help you findlost files. To find a file you first need to know somethingabout it. That some- thingcan be any combination of characteristics listed here. The more thingsyou know, the easier it will be to find the file: .When you saved/downloaded the file. .All, or part, of the file name. .Some word or phrase in the document (if it s a document that containstext). .The size of the file. After you think of something unique about the file that will help Windows findit, you can follow the steps here to search for the file (you can also use thesame techniques to search for folders). .Click the Start button and choose Search. .In Windows Explorer, click the Search button in the toolbar, orchoose View.Explorer Bar.Search. The Search Companion opens in the left side of Explorer, covering the usualExplorer bar. Most likely, the bar will look like the example shown in Figure20-1. You can customize the Search Companion, as you ll learn later, so yoursmight look slightly different. Figure 20-1:The Search Companion open in the left side of Windows Explorer448Part
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