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contains copiesof the selected files. It works that way because the usual rea- son to create a zip file is to send the files to someone via a network usuallyas an e-mail attachment, since that s an easy way to do it. You rarely want tosend people your one-and-only original file. You usually want to send themcopies and retain your originals. Let s work though the specific steps for selecting some files and compressingthem into a single zip file. We ll use an example of sending a chapter that con- sists of one Microsoft Word document and several pictures. STEPS:Create a Zip File1.Open your My Documents folder and navigate to the folder that con- tains the files you want to compress into a zip file. To select files from multiple folders, use the Search Companion(Chapter 20) to locate the files you want to copy. Then select theappropriate files in the Search Results window. 2.Select the files you want to compress. For example, in Figure 22-1, I ve selected all the icons in the folder except one. 3.Right-click any selected icon and choose Send To.Compressed(zipped) file, as is also shown in Figure 22-1. As usual, the combined sizes of all the selected items appearunder Details in the Explorer bar (3.40 megabytes in Figure 22-1). Figure 22-1:Several files selected and about to be zippedChapter
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Programs for Managing ZipFilesThere are basically two ways to work with zip files. Oneway is to use the capa- bilities built into Windows XP. Those are the methods we ll be describing in thischapter. As an alternative, you can use a third-party zip program, such as theever-popular WinZip. If you re already familiar with such a third-party programand are happy with it, you can continue using that program. But you have to realize that it s one method or the other not both. As soonas you install a third-party zip program on your computer, Windows built-incapabilities vanish! If you want to try out the built-in capabilities, you need touninstall your third-party program. The term uninstallmeans to remove fromyour computer. So it s not something you want to take lightly. Make sure thatyou understand what uninstall means (as discussed in Chapter 25) before youactually uninstall any program. Having two or more programs for managing zip files on your computer couldcause compatibility issues that render some zipped files useless. So Microsoftwas wise to ensure that its own built-in zip capabilities go into hiding whensome other zip program is on the system. Making Zip Files in Windows XPLike so many things in Windows, compressing files is one of those select, thendothings. You select the files you want to compress, using any of the techniquesdescribed in the section Working with Multiple Files and Folders in Chapter 19. Then you right-click any one of them and send them to a compressed folder. Windows doesn t movethe selected files into the compressed file. The files youcompress don t disappear into the compressed file. Rather, the compressed file502Part Files, Zip Disks, Compressed FoldersIn Chapter 21, we talk about Zip disks, which are sort of like floppy disks but areable to hold as much information as 10 to 1,000 floppies. There s no connection, however, between Zip disks and zip files. The matching names are purely coin- cidental. Nothing in this chapter has anything to do with Zip disks. Microsoft uses the name compressed foldersrather than zip file. But the namecompressed folderis a little misleading too. The zip file truly is a file, not a folder. For example, when you arrange icons in a folder, subfolders are listed first, followed by files. The compressed folderwon t be listed with the real folders, though. The icon for the zip file will be mixed with the other regular files.
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2222CHAPTERWorking withCompressed(Zip) FilesAzip file also called a compressed folder is ameans of packing one or more files into a single, smaller, compressed file. Zip files are a common meansof sending files via e-mail, because the compressed fileis smaller than the original (in terms of bytes) and, therefore, transfers more quickly over the Internet. Some files you can download from the Internet mightalso be delivered to you as a zip file, again to make thefile smaller and quicker to download. Beyond compression, though, zip files can just makemultiple files more convenient to work with. For exam- ple, when I write a chapter like this one, the resultingchapter ends up being quite a few files. All the text isinone file, and each picture is in its own separate file. When it comes time to submit a chapter to the publisher, I could send in each file individually. But what a pain! It s much easier to zip all the files up into one file named Chapter 22 and send just that one zip file as ane-mailattachment. The acquisitions editor who receives thatchapter can then easily forward the singleChapter 22file to the copy editor, tech editor, andwhoever elseneeds to see the chapter. There s noneed for anyonetofumble around with a bunch of separate files alongthe way. …In This ChapterPrograms for managingzip filesMaking zip files XPE-mailing a zip fileUsing zip filesWeird compressionfacts …
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.CDs and DVDs are examples of laser media. .You can copy files from a CD or DVD using the same techniques youuse to copy files from floppies and Zip disks. .Copying files to a CD or DVD usually involves burning the files tothedisk. .Once you ve burned a -R disk (CD-R or DVD-R) you cannot changeitscontents; you cannot add more files to it. .Windows XP doesn t come with DVD-burning software built in. Yougenerally have to use whatever program came with your DVDburneror computer.
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To get to the Troubleshooters on most computers, click the Start button andchoose Help and Support. Then click Fixing a Problem. If you can t find theFixa Problem option on in your Help and Support Center, follow thesestepsinstead: 1.Click the Start button and choose Help and Support. 2.In the Search textbox, type troubleshootersand press Enter. 3.Under Suggested Topics, scroll down to and click List ofTroubleshooters. 4.In the main pane on the right, click one of the following: To troubleshoot a DVD drive, click Digital Video Discs (DVDs). To troubleshoot a CD drive, click Drives and network adapters. 5.Follow the instructions on the screen to work your way through theTroubleshooter. The manual that came with your CD or DVD drive, or that came with yourcomputer, is also another good resource for information about the specificmake and model of drive in your computer. SummaryFloppy disks, Zip disks, CDs, and DVDs are examples of removable media. These media are often used for distribution (such as music and programsyoubuy on CDs). They can also be used to copy files from one computer toanother when e-mail or some other type of network transfer isn t possible. Youcan also use removable disks to make backup copies of important filesonyour hard disk. The main points to know about removable media are as follows: .Floppy, Zip, and Jaz disks are examples of magnetic removablemedia. .To see the contents of a removable disk, insert the disk into theappropriate drive in your computer. Then double the drive s iconinyour My Computer folder. .You can move and copy files to and from magnetic removable disksusing the same techniques you use to move and copy files betweenfolders on your hard disk. .You can delete files from a magnetic disk by right-clicking any iconand choosing Delete.
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If you want to define a default action for the disk (or no action), choose Select an action to perform; then click the action youwant Windows to perform, as in the example shown in Figure 21-10. If you want Windows to ask you what you want to do each time, choose Prompt me each time to choose an action. Figure 21-10:Dialog box for specifying the default action for a newly inserted CD or DVD5.Optionally, repeat Step 4 to define default actions for other typesofdisk. 6.Click OK in the dialog box. The next time you insert a CD or DVD of the appropriate type into the drive, you ll see the default action take place within a few seconds. It always takes afew seconds for the drive to get up to speed and Windows to analyze the con- tents of the disk. Troubleshooting CDs and DVDsUsing CDs and DVDs is generally trouble-free if you use the techniques andmethods described in this chapter. But things can go wrong, of course. Often, fixing a problem is a simple matter of changing some setting in the drive sProperties dialog box. If problems do arise, you can use the Windows CD orDVD troubleshooter to step through the problem and find a quick solution, ifpossible.
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You can set different default behaviors for different disks based on the con- tents of the disk you insert. That is, you can set a different default behaviorfordisks that contain mostly music, mostly pictures, or even nothing (blankdisks), as follows: .Music files:Defines what happens when you insert a disk that containsmostly music in WMA, MP3, and other popular formats. .Pictures:Defines what happens when you insert a disk that containsmostly pictures. .Video files:Defines what happens when you insert a disk that con- tains mostly video files in the popular MPEG and WMV formats. .Mixed content:Defines the default behavior of disks that containmany different types of files. .Music CD:Defines what happens when you insert an audio CD thekind you can play in a stereo. .DVD movie:Defines what happens when you put a movie stored onDVD into the drive. .Blank CD:Defines what happens when you insert a blank CD intoyour CD or DVD drive. Once you ve told Windows what type of CD you re referring to, you can choosean action for that type of CD. For example, you might tell Windows that when- ever you insert a Music CD, you want Windows to start copying songs from theCD using Windows Media Player. Or you might tell Windows to open the folderand display its contents in a folder. Or you might tell Windows not to take anyaction when you insert that type of CD. You can even tell Windows to prompt you for an action. For example, youcantell Windows to Ask me what I want to do each time I insert a . . . certaintype of disk. That s a lot of options. But since they are options, you can changethem at any time. So it s not like you re making any lifelong commitments here. But anyway, here are the general steps for choosing a default action for anewly inserted CD or DVD disk: STEPS:Change the Default Action for CDs and DVDs1.Open your My Computer folder (click the Start button and chooseMy Computer). 2.Right-click the icon that represents your CD or DVD drive and chooseProperties. 3.In the Properties dialog box that opens, click the AutoPlay tab. 4.In the drop-down list at the top of the dialog box, choose the type ofCD for which you want to define a default action (for example, Musicfiles or Blank CD or DVD movie). Then:
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example, I recently purchased and installed a Sony DVD burner. It came with aprogram called My DVD that makes it easy to burn DVDs. Your DVD burnermay have come with the same, or similar, software. If you don t know anything about your DVD burner or the software that camewith it, there s really not much I can tell you here that will help. There are justtoo many different makes and models of DVD burners and programs on themarket for me to venture a guess. You ll need to refer to the manual that camewith your DVD burner or computer for specifics. You really need to be aware that there are several different types of DVD drives and different types of blank DVD disks. The type of blank DVD you purchase needs to match the capabilities of your DVD burner. For example, theSony DVD burner I mentioned a moment ago is a DVD RW/DVD R/CDdrive(model DRU-510A), which can read and copy to CDs as well as all oftheDVD disk types summarized in Table 21-2. (As with CDs, WORMstandsforWrite Once, Read Many.) Table 21-2Different Types of DVD Burners and Blank DisksTypeStorage TypeCan Be Read By1DVD-RWORMAny DVD playerDVD+RWORMAny DVD playerDVD-RWRead/WriteComputer DVD-RW drives onlyDVD+RWRead/WriteAny DVD player1 Any DVD player includes noncomputer DVD players that connect to a television. Changing the Default BehaviorofCDsand DVDsWhen it comes to CDs and DVDs, the phrase default behavioror default actionrefers to whatever happens on your screen, automatically, after you insert aCD or DVD disk into its drive. Since there are many different types of CDs andDVDs, there are many possible default actions. For example, when you insertan audio CD into your CD-ROM drive, the CD might just start playing in WindowsMedia Player. In that case, we d say that playing songs in Windows MediaPlayer is the default action for audio CDs. You can override the default action, so nothing happens after you insert aCDor DVD disk, by holding down the Shift key as you insert the disk into thedrive. Optionally, you can change the default action of any disk type, so thatyou don t have to override that action or put up with some undesired programopening every time you insert a particular type of CD or DVD.
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If you have third-party CD burning software installed on your computer, youcan certainly use it as an alternative to the techniques described here. You llhave to learn to use that software first, of course, if you don t already knowhow. You can get information from the manual that came with that software, or from the Help within the program. Also, you can visit the program manufac- turer s Web site. Copying Files to DVDsWindows doesn t have any built-in capabilities for copying files to DVDs. Butmost DVD burners come with their own built-in software for creating DVDs. For494Part CD-R or CD-RW Burner Won t BurnIf you know your computer has a CD-R or CD-RW disk in it, but you can t copyany files to any CDs, make sure the drive s recording capabilities are turned on. Here s how: 1.Open your My Computer folder. 2.Right-click the icon that represents the CD burner and choose Properties. 3.Make sure the Enable CD recording on this driveoption, shown here, isselected. 4.If the Enable CD recording on this driveoption was already selected, butyour copies weren t working correctly, try choosing a slower speed fromthe Select write speeddrop-down list. 5.Click OK in the Properties dialog box.
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9.Wait while the Wizard burns the data to the CD. Then click the Finishbutton on the last page of the CD Burning Wizard. To view the contents of the disk, use the same technique you use to view thecontents of any CD or DVD, as described earlier in this chapter. Close the window containing the icons that were waiting to be burned to the CD. Deleting All the Files on a CD-RW DiskYou can wipe clean a CD-RW disk to which you ve already copied data. Thisisoften useful for making backups of files. For example, suppose you copiedyourentire My Documents folder to a CD-RW disk last month. You ve addedand changed a lot of files since then and would like to make a new backup. Youcan delete the old My Documents folder on the CD-RW first. Then youcancopy your current My Documents folder to the disk. To wipe clean a CD-RW disks, follow these steps: Files you delete from CD-RW disks are not copied to the Recycle Bin. Onceyou erase a CD-RW disk, there s no way (in Windows) to recover thedeleted files. 1.Insert the CD-RW disk into your CD-RW drive. Then: If a dialog box appears asking what you want to do, choose Openfolder to view files using Windows Explorer; then go straight toStep 3. If a program opens and starts playing the CD, close that programand complete the next item. If nothing happens after you insert the CD, open your MyComputer folder, right-click the icon for the CD-RW drive, andchoose Open. 2.In the Explorer window that opens, click Erase the CD-RW and followthe instructions on the screen. Using Third-Party Programs to Burn CDsThe techniques for burning CDs, and erasing CD-RW disks, you ve learnedsofar are ones that all Windows XP owners can use. That s because they re capabilities built into Windows XP. Many computers that have CD-R and CD-RWdrives also have preinstalled, specialized CD-burning software, suchasRoxio s Easy CD Creator (www.roxio.com) or Nero (www.nero.com). Many of these third-party programs support a technology referred to as packet-writing, which lets you copy files to CD-RW disks freely, as though thedisk were a Zip disk or giant floppy disk. Packet-writing also lets you deletefiles from a CD-RW individually as on a magnetic disk (by right-clicking thefile s icon and choosing Delete). Some may require that you formata blank CD, much like formatting a floppy disk, before using packet-writing capabilities.
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