Figure 22-6:Examples of ways to save a zip file to your hard diskFigure 22-7:Saving a zip file in my Recent Downloads folderChapter
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Figure 22-5:A zip file attached to an e-mail message I receivedWhen you download a zip file, you ll see a similar icon and a .zip file nameextension on the file you re downloading. The file s type will be Compressed(zipped) folder. Your first step is to get the zip file to your hard disk. If it s an e-mail attach- ment, you need to Save (not Open) the attachment. In Outlook Express, youcan right-click the file name and choose Save As. Or click the message header, click the large paper clip icon above the message preview, and choose SaveAttachments, as in Figure 22-6. If you re downloading the zip file, as at the bot- tom of Figure 22-6, click the Save button. When the Save As dialog box appears, navigate to the folder in which you wantto save the zip file. If you created a Recent Downloads folder, you can put thefile in that folder, as in Figure 22-7. (Don t forget that most viruses are spreadby e-mail attachments and file downloads. If in doubt, scan the file for viruses.) Take a look at the file name, or change it if you like, so you know what to lookfor when you want to decompress the file. Then click the Save button. Before you use the files within the zip files, you should extractthem. Thatmeans to take the compressed files (or file) from the zip file and to make themnormal uncompressed files. Here are the steps: STEPS:Extract Usable Files from a Zip File1.Open your My Documents folder and navigate to the folder in whichthe zip file is stored. 2.Right-click the zip file s icon and choose Extract All as in Figure 22-8.3.On the first page of the Extraction Wizard that opens, click Next. 4.To place the extracted files in a folder within the same folder as thezip file, click the Next button. Or, if you prefer, you can click theBrowse button and choose a different folder for the extracted files. Then click the Next button. 5.On the last Wizard page, make sure that Show extracted filesisselected (checked); then click the Finish button.
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Figure 22-4:Examples of options to attach files to an e-mail messageUsing Zip FilesWhen someone sends you a zip file as an e-mail attachment, or you downloada zip file from the Internet, you first need to save the file to your hard disk. Then you need to decompressthe file to get at the real files and folders insideit. If someone sent you a zip file as a file attachment, you ll see the attach- ment s file name in the Attach line or box of the e-mail message. Figure 22-5shows an example where the attached file is clearly a zip file, as indicated bythe zippered folder icon and .zip file name extension. File name extensions are visible only if the Hide extensions . . . option Folder Options dialog box is turned off. See Showing/Hiding File NameExtensions in Chapter 6 for details. Attach a file to this messageChapter
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Figure 22-3:A new e-mail message with Chapter22.zip already attached3.Fill in the To: portion with the recipient(s) e-mail address(es). 4.Optionally, change the Subject line and main body of the message tosomething more meaningful to the reader. 5.Click the Send button. 6.If your e-mail client isn t configured to send messages immediately, click the Send/Receive button or whatever button you usually clickto send and receive messages. That s all there is to it. The message and file are on their way to therecipient(s). Attaching Files without the ShortcutAs mentioned, the shortcut doesn t work with all e-mail clients, and there areno hard-and-fast rules that apply to e-mail attachments. As a general rule ofthumb, the standard method is to create a new, regular e-mail message. Thenlook around the program for an Attach or Attach files or Insert Attachmentoption, as in the examples shown in Figure 22-4. If all else fails, and you can t figure out how to attach a file to an e-mail mes- sage with your e-mail account, you ll have to (dare I say it?) read the instruc- tions. Look for the word Helpwhere you re typing your e-mail message andclick that. Or open the Help menu for your e-mail program and search theword attach. Or ask your ISP for information on using the e-mail servicethatcame with your account.
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E-Mailing a Zip FileTo e-mail a zip file, you need to attach the zip file to an e-mail message. However, before you can do that, you have to know how to send e-mail messages in general. Unfortunately, exactly how you go about doing that depends on youre-mail client (the program you use to send and receive e-mail). When it comesto e-mail and attaching files, there is no one rule fits all. You really have tolearn how to e-mail from the company that provides your e-mail service (mostlikely your ISP). Even though I can t tell you exactly how to attach files to e-mail messages inyour particular e-mail program, I can point out some general techniques thatmightwork, as they apply to particular types of e-mail. But I can t make anypromises here. The only people who can tell you how youre-mail works arethepeople from whom you got your e-mail account. If you can send and receive mail, you can probably learn how to attach filesby searching your e-mail client s Help for attach. Shortcut for Attaching Files to E-mailIf you use standard POP3 e-mail, and either Outlook Express or MicrosoftOutlook as your e-mail client, you can use the shortcut described here tosendan e-mail attachment to someone. This actually works with some othere-mail clients as well. It s worth a try. There s a point at which you should bailout if it doesn t work, as I point out under Step 2: STEPS:Attach a File to an E-mail Message1.Right-click the icon that represents the zip file (or any other file) youwant to send and choose Send To.Mail Recipient. Then: If a Choose Profile dialog box opens, choose the name of the program you want to use to send the e-mail; click OK. If a Wizard appears offering to set up Outlook Express as youre-mail client, click the Cancel button, and don t proceed with thisprocess. You ll need to learn the correct way to attach files toe-mail messages in your own e-mail client. Don t attempt to guess your way through the Outlook ExpressWizard. You cannot provide the information required by theWizard by guessing. You stand about as much chance of guess- ing correctly as you do at guessing to complete a stranger sphone number! 2.A blank e-mail message, similar to the one in Figure 22-3, appears. Asyou can see in the Attach line, the file you right-click in Step 1 isalready attached to the message.
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4.After a brief delay, an icon representing the zip file will appear in thefolder (usually below the existing file names). The icon for a zip file looks like a manila file folder with a zipper on it, like the example shown at left. The file name of the zip file will be thesame as the name of the file you right-click in Step 3. But you can easilychangethat by right-clicking the zip file s icon, choosing Rename, and typingyour own name or editing the existing name. Whether or not the .zip filenameextension is visible depends on the Hide extension . . . setting in your FolderOptions dialog box. To view the size of the resulting zip file, do any of the following: .Point to the file and look at its tooltip. .Switch to Details view or Tiles view in Explorer. .Click the zip file s icon and look under Details in the Explorer bar. .Right-click the file and chose Properties. Zipping the files provides no guarantee that the resulting file will be smallenough to send as an e-mail attachment. The size limit of an e-mail attachmentvaries from one ISP (Internet Service Provider) to the next. And the only way todetermine your attachment-size limit is from your ISP. For example, the 3.40MBof selected files in Figure 22-1 compress to a single zip file that s 1.258MB (seethe bottom of Figure 22-2). That s still too big for an e-mail service that allowsonly attachments of 1.0MB, but small enough to clear a 1.5MB or larger limit. Figure 22-2:The last icon represents the zip file. If you can t compress your files into a single zip file that s small enough, consider creating two or more zip files, each containing fewer files.
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